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Submission Packet Instructions – Students

Students interested in attending should assemble the following application packet into one PDF document and submit it through EasyChair here. All graduate students are welcome to apply, though preference will be given to students in or nearing the research stage of doctoral work.

Students will be selected based on the assessment of the organizing committee. Our aim and expectation is that we will accept students from a wide array of disciplinary backgrounds. We will give preference to students who have settled on a research topic or direction, but who still have substantial work ahead of them before graduation.

Applications will be reviewed based on several factors including the quality of the work submitted, stage of research, evidence of research progress, the committee’s assessment of the student’s contribution to and benefit from participating in the conference, and a letter of support from the student’s advisor.

Important Note: Because this program centers on the student as researcher and scholar, rather than on a particular piece of scholarly output, there may be only one author per submission.

1. Cover Sheet: This is a one page information sheet which should include:

  • Your full name, contact details (including phone number), official affiliation, home page (if you have one), and country of citizenship.
  • Your expected graduation date and the number of years in your current program;
  • Your research advisor’s full name and contact details;
  • A list of up to 5 keywords that you would use to describe your research;
  • And a brief letter of support from your advisor outlining both what you can contribute and how you will benefit. This letter should also indicate if any conference/travel support is available to you at your institution, and if you have pursued these options.

If you have a paper submitted / accepted to the AIES main track, you should also include the title, coauthors, keywords and other relevant information.

2. Extended Abstract: This should be an up to 2-page summary of the research you intend to present. If you are in CS, our expectation is that this submission represents your thesis research. If you are in a humanities or social sciences discipline, e.g. philosophy, economics, or sociology, our expectation is that this submission represents an original research project, whether or not it is part of your dissertation work. The summary should be in AAAI format, which includes references. Templates of the ACM format can be found here.

  • This summary should give a brief background for your research, explain the central question of your research, and explain the work you have accomplished so far.
  • Be sure to clearly describe your work (e.g., what you have done, and what you plan to work on), while emphasizing the contributions and their significance. Please use the first person where appropriate.
  • This may overlap with submission to AIES or other conferences; however, please address the specific criteria above and make sure it is not the exact same submission!
  • Participants, if accepted, will have the option of publishing this abstract in the proceedings or not, as they choose. Please note that the abstract is required for applications, regardless of whether you intend to publish it.
  • Vita: A CV, not to exceed 3 pages, which includes your background and a brief statement of your research interests; relevant experience in research, education, or employment; and any publications (accepted or pending) for conferences or journals.
  • Personal Statement: A short statement (no more than one page) which outlines what you hope to gain from attending AIES and what unique perspective you can contribute to the discussions. Please mention if you have participated in any past student programs at other conferences or plan to participate in any others. Please also include whether or not you have submitted a paper to AIES.

Packets should be compiled into one PDF and submitted through EasyChair here.

(Multiple PDFs can be assembled into a single document using free online PDF compilers such as

Submission deadline: April 30th, 2022

Notification: May 9th, 2022