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Submission Packet Instructions – Students

Applicants to the student track should assemble the following application packet into one PDF document and submit it through EasyChair here.

Important Note: Because this program centers on the student as researcher and scholar, rather than on a particular piece of scholarly output, there may be only one author per submission.

1. Cover Sheet. This is a one-page information sheet that should include:

  • Your full name, contact details, official affiliation, home page, country of residence, and country of citizenship.
  • Your expected graduation date and the number of years in your current program.
  • Your research advisor’s full name and contact details.
  • A list of up to 5 keywords that you would use to describe your research.
  • If you have a paper submitted / accepted to the AIES main track, you should also include the title, coauthors, keywords and other relevant information.

2. Financial Statement. This is a one-page information sheet that should include:

Whether you are requesting financial support from AIES to attend the conference. (If the answer is “no,” no further information is required.)

Please note that financial support can only be requested from AIES if you lack access to sufficient funds from other sources.

If you are requesting financial support, provide an itemized travel budget (in USD) for your expected expenses for transportation. Transportation expenses must be based on lowest available fares for economy-class travel (including one checked bag). Include any expected expenses for ground transportation (rail, bus, taxi). Add 500 USD for estimated room and board expenses in Montreal.

Declare any funding sources you can reliably draw upon from your home university to cover these expenses and indicate the total funding award you are seeking from AIES.

3. Extended Abstract: This should be a 2-page summary of the research you intend to present. If you are in CS, this should generally represent your thesis research. If you are in a humanities or social sciences discipline, this submission should represent an original research project, whether or not it is part of your dissertation work. The summary should be in ACM “sigconf” 2-column format, which includes references. Templates of the ACM format can be found here.

  • This summary should give a brief background for your research, explain the central question of your research, and explain the work you have accomplished so far.
  • Be sure to clearly describe your work (e.g., what you have done, and what you plan to work on), while emphasizing the contributions and their significance. Please use the first person where appropriate.
  • This may overlap with submission to AIES or other conferences; however, please address the specific criteria above.
  • Participants, if accepted, will have the option of publishing this abstract in the proceedings.

4. Vita: A CV, not to exceed 3 pages, which includes:

  •  your background and a brief statement of your research interests;
  • relevant experience in research, education, or employment;
  • any publications (accepted or pending) in conferences or journals.

5. Personal Statement: A short statement (no more than one page) which outlines what you hope to gain from attending AIES and what unique perspective you can contribute to the discussions. Please mention if you have participated in any past student programs at other conferences or plan to participate in any others.

Packets should be compiled into one PDF and submitted through EasyChair here.

(Multiple PDFs can be assembled into a single document using free online PDF compilers such as

Submission deadline: May 12, 2023 – 11:59 PM AoE

Notification: May 26, 2023

Please contact with any questions.